The financial aspects of running an Associated Student Body are set up in a manner consistent with state and local school board expectations. The purpose of guidelines are meant to protect students and staff while providing an opportunity for students to learn the proper management of money.
Handling Money
It is the ultimate responsibility of the advisor to ensure proper receipting of all transactions and deposits. Receipts must be given any time that money is given from one person to another. This isolates problems if there is a loss of money.
During school hours, all student payments and deposits will be done through the ASB office secretary. The Secretary will give a receipt to each student. The student is then responsible for showing his/her advisor the receipt so that s/he can document who has made payments/deposits.
During off-school hours, advisors will be responsible for making deposits to the "night drop" at as outlined by the book keeping secretary.
No money or “loose change” or “Petty Cash” should be kept at the teacher’s station.
Approval Process
All projects and fund raisers must be submitted on the “ASB Project/Fundraiser” form enclosed in this packet. The purpose of this form is to allow:
- Fair treatment of all clubs
- Ensure state law compliance with budgeting and expenditures
- Verification of student involvement (minutes)
- Ensure limited fundraising conflicts between clubs
- Ensure appropriate time for depositing monies through our Point of Sale (POS) unit.
Private Monies and Public Monies
- Any activities/fundraisers/projects that are operated, maintained or organized by a public school employee is considered to be “public monies.”
- If an activity/fundraiser/project takes place on school grounds, during the regular scheduled school day and involves students is public money.