Every club and organization must have a ratified constitution on file in their club notebook. The Activities office must have a copy in their files. Please check with the Activities Bookkeeper to either get a copy for your records or provide her with a copy.
Below is an example of a general constitution that you may model yours after, if there isn't one in place.
Example Constitution:
Article 1: Name
The name of this organization will be called the “International Club”
Article 2: Membership
All registered students of Kelso High School (KHS) are eligible to be members of the International Club.
Article 3: Supervision
The International Club will be advised and overseen by one or two KHS staff members.
Article 4: Officer Positions
The officers of this club will be President, Vice President, Secretary, Public Relations and Treasurer.
Article 5: Officer Elections
No person shall hold more than one office. Elections are held by secret ballot. Elections will take place no later than four weeks into the school year.
Article 6: Officer Job Descriptions
President shall be responsible for the oversight and general management of the club and be involved in all aspects of this club’s functions.
Vice President shall be responsible for the oversight of committees appointed by the president and take the place of the President in the event that s/he is unable to fulfill his/her duties.
Secretary will be responsible for taking minutes at all meetings of this organization and maintaining documentation of activities in an organized manner.
Public Relations will be responsible for advertisement of various functions, keeping club calendar up to date, and keeping membership up to date with information and activities. Treasurer will be responsible for all transactions made by this club and the documentation thereof.
Article 7: Purpose of Club
The purpose of the International Club will be to facilitate student body awareness of cultural and social diversity. The emphasis will be to create positive impressions and awareness of ALL cultures and social backgrounds.
Article 8: Meetings
Meetings will be held the 2nd Tuesday of every month after school in the advisor’s room. Minutes will be taken for every meeting. Special meetings may be called by the club president or at the request of the club advisor. Club etiquette will follow Robert’s Rules. Members who have been present at all meetings may vote on motions/actions.
Article 9: Voting
Club membership may determine, with the guidance of the advisor, a set of expectations that members must follow in order to vote. Regular attendance is an example criteria for voting. The cabinet and advisor or a simple majority of the membership shall approve Activities/Fundraisers.
Article 10: Amendments
A vote of three-fourths of the membership shall be required to amend this constitution.