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A.S.B. is bottom line. Your club MUST balance by the conclusion of the school year.

  • If the total ASB balance allows, it may be possible for your account to "front" the money for a fundraiser. This means that you would be allowed to order product even though it would put your account in the hole, because it would be reimbursed within the next few weeks at the conclusion of your fundraiser.  This must have approval from the general ASB, however.
  • At the conclusion of the school year, your club/activity must have an account balance of $0 or greater.

BUDGETING PROCESS...

The budgeting process begins in mid to late April each year for the following year. The ASB bookkeeper(s) provide each advisor/coach with the following:

  • Records of actual spent from the previous year.
  • Previous year's budget request that includes all of the approved fundraisers.

After the advisor/coach receives this information, they are given a set amount of time to do the following:

  • Meet with the students to make decisions about next year's budget.
    • Consider how much you actually spent this year.
      • Was this enough to fund your activities?
      • Did you end up with a surplus at the end of the school year?
    • Consider next year's activities.
      • Will you be doing more/bigger activities than this year?
      • Will you be doing fewer/smaller activities than this year?
    • Consider your goals for next year and what financial needs there will be to support these goals.
    • Make an estimation on your activities for next year to determine your expenses for next year.
      Example:
      • Band competition in Seattle
 
Entry Fee
$300.00
Hotel: 10 rms @ $100 each X 2 nights
$2000.00
Food: $20/day X 3 days X 60 students
$3600.00
Transportation: School Bus
$2500.00
Total Expense:
$8400.00
    • Design your fundraisers to support this function.

    Example:

 
Car washes
$400.00
Sucker Sales
$1000.00
Booster Donation
$4000.00
Student "Fair Share" $50.00 each
$3000.00
Total Income:
$8400.00
    • Write out your budget plan on the provided worksheet from the ASB bookkeeper(s).
    • Meet with the Activities Director to go over plan.
    • The approved plan is then compiled with the entire CJMS ASB budget and submitted to the RSD school board for approval.
    • Once approved, this budget goes on record with the accounting office for the following school year.
 

 Resources...